24 hours is all any one of us get each day, how we choose to spend that time will determine our success.
In the past I have written and spoken about the importance focusing on time allocation and utilisation, and not worrying about time management. One key element on my approach is to allocate time to all high-value activities. While most understand the concept when it comes to basic, yet high-value activities like prospecting, admin, etc. Things that are there, have specific actions, desired outcomes, and some degree of measurability. Many have difficulty when it comes to more abstract things that do very much require that we spend time on them, but lack the shape a definition of say, prospecting, spherically like unplanned emergencies and planning.
One of the things you can bank on in sales is that there will be demands on your time that you will not be in control of, but you will need to concede to if you are going to win or maintain customers. There will always be client emergencies that will require you to drop whatever you are doing in order to deal with it, we all have to fight fires. Some sales people are good at see fires where there is no smoke as a way of avoiding things they don’t like to do, like cold calling.
But when a real fire come you have to deal with it. The challenge is you can’t predict when it will come, but you can, no ifs, and or buts, predict how much of your time in a given month will be required to deal with real fires. Just look at the last six months and you have a clear indicator moving forward. I have always counseled reps to set aside that much time in their calendars, so when it comes, it will not force them to not do some other important thing.
This is where the challenge comes in, say a rep saw that 4 hours a week were consumed by fires over the last year, and they set aside four hours a week moving forward, what do they do with that time if in fact the fire does not come? We all know how to use it when it materializes, but as one rep asked, “do I just sit around and wait when it does not come, especially when I have scheduled it?”
The answer is simple, what is your highest value activity. What is the one activity that always pays off, and the more of it you do, the better you are set to succeed. Is it prospecting, working referrals, upselling current clients, you know better than I what it is for you. If you find that in a given week not all the time you set aside for fires is utilised, simply reinvest that time in your highest value activity. Don’t be like those shmucks who figure they have free time to grab a coffee, or sit by your phone waiting for it to ring. Reinvest in your highest value activity. For me it is prospecting. No fire, I dial. Allowing me to get more out of my selling time.